MICROSOFT ACCESS

Microsoft Access is a Database Management System offered by Microsoft. It uses the Microsoft Jet Database Engine and comes as a part of the Microsoft Office suite of application.

Microsoft Access offers the functionality of a database and the programming capabilities to create easy to navigate screens (forms). It helps you analyze large amounts of information, and manage data efficiently.

Important Terms and Basic Objects

Now in this Microsoft Access tutorial, we will learn about some important terms and basic objects in MS Access:

Database File:

It is a file which stores the entire database. The database file is saved to your hard drive or other storage devices.

Datatypes:

Datatypes are the properties of each field. Every field has one datatype like text, number, date, etc.

Table

• A Table is an object which stores data in Row & Column format to store data.
• A Table is usually related to other tables in the database file.
• Each column must have Unique name
• We can also define Primary Key in a table.

Query

• Queries answer a question by selecting and sorting and filtering data based on search criteria.
• Queries show a selection of data based on criteria (limitations) you provide.
• Queries can pull from one or more related Tables and other Queries.
• Types of Query can be SELECT, INSERT, UPDATE, DELETE.

Form

• A form is a database object that you can use to create a user interface for a database application.
• Forms help you to display live data from the table. It mainly used to ease the process of data entry or editing.

Report

• A report is an object in desktop databases primarily used for formatting, calculating, printing, and summarizing selected data.
• You can even customize the report's look and feel.

Macros

Macros are mini computer programming constructs. They allow you to set up commands and processes in your forms, like, searching, moving to another record, or running a formula.

Modules:

Modules are procedures(functions) which you can write using Visual Basic for Applications (VBA).